
Shared workspaces, like those offered at Bridge Enterprise Centres, are vibrant hubs of collaboration and creativity. They provide excellent opportunities to network, access resources, and build a sense of community. For those sharing an office within the same company, the benefits are even greater, as colleagues can collaborate more closely and align efforts towards common goals. However, shared spaces also come with distractions that challenge your ability to focus. Striking the right balance between collaboration and productivity is key. Here are some strategies to help you stay focused and efficient in a shared workspace.
1. Set Clear Goals and Priorities
Before starting your workday, outline your goals and prioritise tasks. Whether you use a digital planner or a simple notebook, having a clear plan can help you stay on track and avoid distractions. Break larger tasks into manageable steps and set realistic deadlines. This not only boosts productivity but also gives you a sense of accomplishment as you tick items off your list.
2. Create a Personal Routine
While shared workspaces often have a dynamic and flexible environment, establishing a personal routine can help you maintain structure. Decide on your optimal working hours and try to stick to them. Incorporate breaks into your schedule to recharge—whether it’s a quick walk, a coffee break, or simply stepping away from your desk.
3. Utilise Noise-Cancelling Tools
Noise can be one of the biggest challenges in a shared workspace. Invest in a good pair of noise-cancelling headphones or use white noise apps to drown out background sounds. These tools can help you focus on your tasks without being distracted by conversations or office activities.
4. Communicate Boundaries Respectfully
When sharing an office with colleagues, clear communication is vital. While collaboration is a significant benefit, it’s important to communicate when you need uninterrupted time. Consider using visual cues like a desk flag, a sign, or wearing headphones to signal when you’re focusing. Be polite but firm in letting others know when you’re unavailable for casual chats. At the same time, remain open to collaboration and make an effort to participate in team discussions when appropriate.
5. Optimise Your Workspace
Customise your desk to make it conducive to productivity. Keep it tidy and organised, and surround yourself with items that inspire you, such as motivational quotes or personal photos. Ergonomic chairs and proper lighting can also enhance your comfort and efficiency. If you share a desk or equipment with colleagues, ensure mutual respect for shared spaces by keeping them clean and functional. This is particularly important in enterprise spaces where multiple teams might rely on shared resources.
6. Leverage Shared Resources
Many shared workspaces offer resources like meeting rooms, private pods, or quiet zones. Use these spaces for tasks that require deep focus or confidentiality. Booking a meeting room for calls or presentations can also help minimise distractions for yourself and others. If you’re sharing these resources with colleagues, be mindful of scheduling and time limits to ensure everyone has access when needed. At our Irish Enterprise Centre, these facilities are designed to support a range of working styles and team needs.
7. Engage in the Community Wisely
Networking and socialising are valuable aspects of shared workspaces, but they should be balanced with your productivity goals. Set specific times to connect with others, such as during lunch breaks or designated networking events. This approach allows you to benefit from the community without compromising your focus. Collaborating with colleagues can also spark new ideas and solutions, so make the most of these opportunities while maintaining boundaries.
8. Embrace Technology
Productivity apps and tools can help you manage your time effectively. Tools like Trello, Asana, or Microsoft Teams can streamline project management, while apps like Focus@Will or Pomodoro timers can enhance your concentration. Explore what works best for you and integrate it into your workflow.
9. Take Care of Your Well-being
Your productivity is closely tied to your overall well-being. Ensure you’re getting enough sleep, staying hydrated, and eating balanced meals. Regular physical activity can also boost your energy levels and focus. Don’t underestimate the power of mindfulness or short meditative practices to reset your mind during a hectic day.
10. Reflect and Adjust
At the end of each day or week, take a few minutes to reflect on what worked well and what didn’t. Adjust your strategies accordingly to optimise your productivity. Flexibility and a willingness to adapt are essential in a dynamic environment like a shared workspace.
Shared workspaces are designed to foster innovation, collaboration, and growth. By implementing these strategies, you can harness the benefits of this environment while minimising distractions and maintaining focus. Sharing an office with colleagues from the same company can be particularly rewarding, as it encourages teamwork, strengthens relationships, and enhances efficiency. At Bridge Enterprise Centres, we’re committed to supporting your success by providing a productive and inspiring space for your endeavours. Remember, productivity isn’t about working harder; it’s about working smarter. With the right approach, you can achieve your goals and thrive in a shared workspace.